Module

Description

Patron Services / Reader Advisory Module

• Manage borrower data/records for Students, Teachers, Schools / School systems
• Track data for APH census and IEP
• Maintain multiple addresses per borrower 
• Maintain relationships between borrower records Student/Teacher, Student/School, Teacher/School, etc. 
• Track all materials utilized through relationships
• Know all of the materials used by a school system
• Know all the materials currently checked out to students of a teacher

Circulation Module

• Allow items to be marked as consumed, damaged, or in repair
• Hand held scanners that download data work to help schools check in and manage collections
• Know what is on each self regardless of how it was shelved

Catalogue / Holdings Module

• Full MARC cataloging for title records
• Allow different copies of the same book to contain different number of volumes
• Track each volume of a book through a unique barcode
• Allow staff to identify a group of items through a ‘bundle’ barcode
• Maintain links to electronic documents
• NIMAS file sets
• Files converted into other formats for student use
• Differentiate between consumable items, and those that will be returned and re-used
• Maintain a record of the quantity on hand for consumable materials

Branch Module

• The Branch module allows each branch to maintain separate inventory and statistics.
• It also tracks the collection as it shifts between branches and/or the main library.
• Each location can generate their own reports and create and maintain their own patron records.

Equipment Control

• Ability to track equipment by serial number as well as barcode
• Can have up to 3 different unque numbers associated with each piece of equipment
• Search equipment records
• Tracking equipment that is in repair or at a repair agency

WebOPAC (Online Public Access Catalogue)

• Provide an on-line catalog to allow the public to search the collection, and see what materials are available
• Provide a web-based interface to allow teachers to maintain student data
• Provide a web-based interface to allow teachers to enter in requests for materials
• Provide a web-based interface to allow teachers to see the status of existing Material Requests

Electronic Document Delivery (EDocs)

• KLAS Electronic Document Delivery provides a the capability for managing electronic materials, allowing for their download directly from the WebOPAC, and tracking the usage of those electronic documents.
• Any sort of electronic file may be managed, and grouped into 'packages' that control the access permissions for the files.
• These access permissions may be set for different types of users, such as patrons, non-patrons, and staff.
• The EDocs module allows KLAS to maintain statistics as materials are downloaded, so they can be used for reporting electronic circulation activity.

Materials Request

• Keep a history of every request for materials that is processed
• Be able to easily account for the status of each Material Request
• Account for every action taken for a Material Request
• Be able to easily see all Material Requests for a borrower
• All Material Requests for a student
• All Material Requests for a teacher
• All Material Requests for a school / school system
• Facilitate shipping of materials to the borrower
• Print pick-lists of materials that need to be pulled off the shelf and sent to students
• Print packing slips to summarize the items being shipped
• Print shipping labels for the number of boxes being shipped
• Allow staff to track requests for titles that are not currently part of the collection
• Ensure that materials are not “double booked” for a given academic period
• Process receipt of partial shipments for materials
• Allow those materials to then be sent to the requesting student

Acquisitions

• Maintain records of the vendors the organization orders from
• Allow organization to issue purchase orders for materials
• Link purchase orders to the originating Material Request
• Materials can be “drop shipped” to school / teacher
• Maintain accounts (such as APH quota funds)
• Invoice School / School system for materials ordered.
• Encumber accounts when orders are placed to track remaining total
• When an item is received from the vendor, automatically assign the item to the originating Material Request
• Maintain a “Vendor Catalog” of the titles that the vendor can provide – facilitating the process of finding an appropriate vendor

Administration

• Ability to build reports against the database using Crystal Reports interface
• Extract data from screens into Excel / OpenOffice spreadsheets
• Administrative reports to account for:
  • Summary of overall operation
  • Number of students served in time period
  • Value of materials sent to them
  • Usage of materials
  • Timeliness of delivery of materials
  • Material Requests that need attention
  • Value of materials used by a school / school system
  • APH Census report to have teachers verify accuracy of student data
  • Inventory report to have teachers report what materials will be returned, and what will be retained for use the next year.
  • Overdue notices for materials that need to be returned
• Access to functions is determined by the permissions granted to each user’s login